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Organizing
Your Presentation
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1. |
The Rule of Tell'em – Tell'em what you
are going to Tell'em, tell it to them, and then Tell'em what
you told them. Start with an introduction (including an "agenda"
or set of goals for the presentation), provide the content,
and summarize the presentation. |
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2. |
Five Key Points – Research shows that most
people attending a presentation will only remember five key
points. You as the presenter should always keep in mind the
five most important points/concepts/facts that they should
remember. It helps to write your summary slide first. Once
you visualize your key points, the presentation is easier
to develop. |
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3. |
Add Authority – Stick in a relevant quotation
(hundreds of "quotation" sites on the web to help).
Throw in a picture of the subject matter expert (even if it
is you). |
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4. |
Be Selective – Use the minimum number of
slides, for maximum impact. Ask yourself "is this slide
really necessary, does it add or detract?" |
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5. |
Timing – Aim for an average of one slide
every one to two minutes. Every slide must be on the screen
for at least 10 seconds. |
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6. |
Insert Interactivity – Consider where you
might ask questions; anticipate and guide. You will want to
engage your audience at least once every 10 minutes. |
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7. |
Followup – Add a final slide to remind
you to thank the attendees, make yourself available (either
e-mail or phone), and refer them to where the materials, speaker
notes, and feedback tool are located. |
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Developing
Your Slides
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1. |
Image readability (quality) is very important.
Poor readability can spoil an otherwise interesting and informative
presentation. Avoid scanned images. |
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2. |
Use as few words as possible, and don't just
read them when you present! Fonts should be large (28 point),
and never less than 18 point. |
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3. |
Dark backgrounds, light letters are easier on
the eyes. |
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4. |
Stick to one font with different sizes, styles
(bold, italics), and colors. |
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5. |
Avoid using sentences, highlight only key words
of phrases. |
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6. |
Limit bullet points to six per page (yes that
includes sub-bullets). |
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7. |
Order bullets by order of importance with the
most important first. |
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8. |
Replace or supplement words with photos, clipart,
graphic symbols, where possible. |
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9. |
Don't spend all your time developing special
effects or fancy graphics, remember your purpose is to communicate
ideas and information, not to dazzle people. |
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10. |
Use pie charts for comparison of components,
line charts for trends, bar charts to do both. |
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11. |
Avoid tables if possible, as they can be hard
on audiences. |