HazCollect: For Government
The following steps represent the process that warning authorities use to access the HazCollect system.
Step 1: Is your organization eligible?
State, regional, and local warning authority may be determined based upon government jurisdiction plans and statutory authorities. Related plans include:
- Emergency Alert System (EAS) Plan (State/Local Emergency Communications Committee)
- Amber Alert Plan (State Amber Alert Committee/Law Enforcement Agency)
- Emergency Operations Plan, Warning Annex (State/Local Emergency Management Agency)
Typically, the authority for warning is assigned to the jurisdiction's chief operating officer, and delegated to subordinates. Your jurisdiction should have a clear, written policy as to who may exercise warning authority, to ensure that warning coverage is provided 24 hours a day, 7 days a week.
Step 2: Has a FEMA-IPAWS COG been established for your organization?
FEMA is accepting requests from sponsoring government organizations to execute a Memorandum of Agreement (MOA) for the purpose of establishing operational Collaborating Operating Groups (COGs)for IPAWS
- Go to the FEMA IPAWS Website, select Alert Authorities, and follow steps under the "How to sign up for IPAWS" heading.
- Even those emergency management agencies (EMA) or public warning authorities that already have functioning COGs with the original DM-OPEN and HazCollect must obtain sign a FEMA MOA and get a new COG ID.
- If the EMA is already approved for HazCollect, FEMA will coordinate the EMA's new COG ID with NWS, but to ensure NWS receives the information, you may email your new IPAWS-OPEN COG ID along with your agency and contact information to NWS.HRGAdmin@noaa.gov.
Step 3: Complete the training
Completion of the FEMA Emergency Management Institute online training course, IS-247 Integrated Public Alert and Warning System is a pre-requisite for public alerting access in the IPAWS and HazCollect systems. The training is self-paced and is estimated to take two hours or less to complete. The goal of the course is to provide authorized public safety officials with:
- Increased awareness of the benefits of using IPAWS for effective public warnings
- Skills to draft appropriate, effective, and accessible warning messages
- Best practices in the effective use of Common Alerting Protocol (CAP) to reach all members of their communities
Step 4: Request Access to HazCollect from the National Weather Service
Once you have completed Steps 1-3 above, you will be ready to apply for access to HazCollect. Send an email to Michael.Szkil@noaa.gov ¬†and Mary.Fairbanks@noaa.gov.
Go to the HazCollect registration page.
Step 5: Configure your software application
You will be notified via email when your application for HazCollect access has been approved. Your system administrator will need to configure accounts and NWEM posting permissions per the jurisdiction's warning policy (see Step 1) using instructions from your alert authoring tool software vendor. In addition, if your authoring tool provides the capability, you should pre-populate hazard specific warning templates that comply with warning best practices and technical requirements.
Step 6: Ensure appropriate individuals receive training
It will be the responsibility of the requesting jurisdiction to ensure that system operators receive the training required in Step 3 above, and how to use NWEM authoring software. It is highly recommended that your jurisdiction collaborate with the appropriate NWS Weather Forecast Office's Warning Coordination Meteorologist (WCM) for implementation. (Consult the NWS WCM Local Contact page as needed.) It is also recommended that practice with HazCollect be routinely included in the jurisdiction's emergency response exercises.